Separate payment instructions from the cost worksheet
Keep the source and date of a payment instruction in your own controlled records. This website does not verify a beneficiary, process a payment or require your bank details. An unexpected instruction change needs independent confirmation through a previously established contact route.
Use your own private records
Keep the quotation reference, invoice reference, agreed milestones and source of each instruction. Do not put account numbers, identity documents or banking screenshots into this website or an initial enquiry email.
Treat a changed instruction as a new question
If instructions differ between documents or change in a message, pause your comparison and resolve the discrepancy through a contact method you have independently established. This checklist does not supply that verification or confirm an account.
Record the commercial points to clarify
- Which invoice and exact equipment reference does the instruction concern?
- Which currency and amount are stated, and what is the validity period?
- Which milestones or conditions are written in the agreed documents?
- Who bears any separately stated charges, and where is that written?
- Which questions remain unanswered before your own review can be completed?
Keep a dated trail
Retain original messages and documents without editing their substance. Add your notes separately. If you need legal, banking or transaction advice, consult the appropriate adviser; a completed worksheet is not approval to pay.